| Duties of FLSA Committee |
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Duties
of FLSA Committee Members (By-law) (Ratified
19 October 2008) Summary of Sections Part 1 – General
Part 2 – Duties of Executive
Members
Part 3 – Duties of Committee
Members
Part 4 – Duties of Ex-officio
Members
Part 1 – General 1. DEFINITIONS 2. OBJECTIVES 2.1. This by-law outlines the duties of FLSA Committee
Members in accordance with the Constitution. 2.2. These duties include any matters incidental to
their position. 2.3. All committee members are to cooperate effectively
to ensure the activities and endeavours of FLSA are fulfilled. 2.4. FLSA Committee Members are to recognise their
first duty as a general representative of Flinders University law students, and
are to operate in ways which reflect the best interest of all Flinders
University law students. Part 2 – Duties of Executive
Members 3. GENERAL
DUTY OF EXECUTIVE MEMBERS 3.1. Executive Members are to manage their portfolios
in a cooperative manner with all Committee Members to ensure FLSA meets its
aims and objectives. 4. PRESIDENT 4.1.
The duties of
the President of FLSA are: 4.1.1.
To manage
FLSA in a manner which allows it to best meet its aims and objectives, this
includes: (a)
Planning with
portfolios how they will run during their term; (b) Facilitating
communication within FLSA and its stakeholders; (c)
Building a
cooperative working environment; and (d) Ensuring the longevity and growth of FLSA. 4.1.2.
To act as the
official representative of FLSA. 4.1.3.
To chair Committee
Meetings, the AGM and General Meetings. 4.1.4.
To be
involved in every aspect of FLSA. 4.1.5.
To
participate in the governance of the Law School at Flinders University. This is
to be done through acting as a student representative on; 4.1.6.
To become
actively involved in ALSA and to correspond with other Law Societies/Associations. 4.1.7.
To liaise
with, and enhance the relationship between the Law Students’
Societies/Associations within South Australia. 4.1.8.
To coordinate
all sponsorship for FLSA. 4.1.9.
Provide all
law students with up to date information relating to: 4.1.10.To be accessible to law students. 4.1.11.To enforce the Constitution and FLSA Bylaws. 4.1.12.To be the official media liaison officer. 4.1.13.To represent FLSA at Flinders Campus Community
Services Inc. 4.1.14.To represent FLSA at ALSA Council Meetings. 5. VICE
PRESIDENT (EDUCATION & CAREERS) 5.1.
The duties of
the Vice President (Education & Careers) are: 5.1.1.
To assist and
support the President in her or his duties. 5.1.2.
To coordinate
with the President and Sponsorship Director for the sponsorship of any
education and careers related activities. 5.1.3.
To oversee
the efficient execution of responsibilities in relation to the Education and
Careers portfolios. Duties incorporated within this role include: 5.1.4.
To act as the
ALSA representative for Flinders University. Duties incorporated within this
role include: 5.1.5.
To represent
Flinders University law students on related education and or careers issues. 5.1.6.
To act as a
mentor for the First Year Representative (Education & Careers). 6. SECRETARY 6.1.
The duties of
the Secretary are: 6.1.1.
To keep and
maintain all minutes, records and correspondence as may reasonably be required
by the Committee for the proper conduct of FLSA’s affairs. This includes
preparing the agenda, typing of minutes, filing, correspondence and writing
letters on behalf of FLSA or the President. 6.1.2.
To produce
and update the Operations Manuals for all Committee positions with the
assistance of those office bearers to ensure effective handover from year to year. 6.1.3.
To maintain a
register of all members of FLSA. 6.1.4.
To oversee
that all meetings, notices and other acts and things required under this
Constitution are duly summoned, given or done. 6.1.5.
To update and
maintain the currency and availability of the Constitution and by-laws. 6.1.6.
To be a
student representative on the Staff Student Consultative Committee. 6.1.7.
To be the
public officer of FLSA. 6.1.8.
To assist and
support the President in her or his duties. 7. TREASURER 7.1.
The duties of
the Treasurer are: 7.1.1.
To take
responsibility for the receipt and deposit of all FLSA income and the prompt
payment of all debts. 7.1.2.
To keep the
necessary records of FLSA’s many financial transactions and submit these for an
audit at the end of her or his term of office. 7.1.3.
To keep
records of all members and their membership money. 7.1.4.
To prepare
Flinders Campus Community Services Inc grants in conjunction with the
President. 7.1.5.
To assist in
organizing sponsorships of FLSA. 7.1.6.
To develop
and maintain with the Committee a budget(s) and financial plan(s) that will
ensure the longevity and growth of FLSA. 8. SPONSORSHIP
DIRECTOR 8.1.
The duties of
the Sponsorship Director are: 8.1.1.
To organise
and to assist in the coordination of all sponsorship for FLSA, this includes
working with related portfolios in developing the items for sponsorship in a
sponsorship prospectus(es). 8.1.2.
To ensure
that all of FLSA’s sponsorship obligations are fulfilled by cooperating with
respective portfolios to meet these obligations. 8.1.3.
To assist the
President in maintaining the relationship and communication between FLSA and
its sponsors. 8.1.4.
To
continually source and develop present and future sponsorship opportunities for
FLSA. 8.1.5.
To maintain a
database containing information on all FLSA sponsorship. 8.1.6.
To cooperate
with the Marketing Officer to promote FLSA’s sponsored activities to interested
stakeholders. 9. COMPETITIONS
DIRECTOR 9.1.
The duties of
the Competitions Director are: 9.1.1.
To manage the
Mooting, Client Interviewing, Witness Examination, Negotiation, Paper
Presentation and First Year Mooting competitions and any other competitions
which the Committee deems necessary. This includes internal, external and
inter-university competitions. 9.1.2.
To coordinate
with the President and Sponsorship Director for the sponsorship of
competitions. 9.1.3.
To both
manage and cooperate with the Competitions Coordinators and First Year
Representative (Competitions) effectively, with the aim of successfully
organising FLSA competitions. 9.1.4.
To cooperate
with the Marketing Officer to promote competitions to interested stakeholders. 9.1.5.
To act as a
mentor for the First Year Representative (Competitions).
10. ACTIVITIES
DIRECTOR 10.1.
The duties of
the Activities Director are: 10.1.1.To manage all FLSA social activities. This may
include a designated First Year Welcome Event, Pub Crawl(s), Law Dinner, Law
Ball, Quiz Night, Barbeques, etc. 10.1.2.To coordinate with the President and Sponsorship
Director for the sponsorship of any social activities. 10.1.3.
To both
manage and cooperate with the Activities Coordinators and First Year
Representative (Activities) effectively, with the aim of successfully
organising FLSA social events. 10.1.4.Being responsible for the monetary inflows and
outflows with respect to FLSA social activities in close liaison with the
Treasurer. 10.1.5.To cooperate with the Marketing Officer to promote
social activities to interested stakeholders. 10.1.6.To act as a mentor for the First Year
Representative (Activities). Part 3 – Duties of Committee Members 11. EDUCATION
OFFICER 11.1.
The duties of
the Education Officer are to cooperate with the Vice-President (Education and
Careers), Careers Officer and the First Year Representative (Education &
Careers), in the efficient execution of responsibilities in relation to the
Education and Careers portfolios. This role includes: 11.1.1.Providing students with information on matters concerning: 11.1.2.Representing Flinders University Law Students in relation to
educational issues. 11.1.3.Organising educational seminars and events. 11.1.4.Representing FLSA on the Flinders University School of Law Curriculum
Committee. 11.1.5.Assisting the Careers Officer with publications. 12. CAREERS
OFFICER 12.1.
The duties of
the Careers Officer are to cooperate with the Vice-President (Education &
Careers), Education Officer and First Year Representative (Education & Careers),
in the efficient execution of responsibilities in relation to the Education and
Careers portfolios. This role includes: 12.1.1.Organising the Careers Fair. 12.1.2.Providing students with information concerning: 12.1.3.Liaising with the Flinders University Careers Centre. 12.1.4.Updating and monitoring the Alumni register. 12.1.5.Producing the annual Careers Guide/Alternative Careers Guide. 12.1.6.Representing Flinders University Law Students in relation to careers
related issues. 12.1.7.Assisting the Education Officer with publications. 13. COMPETITIONS
COORDINATORS (x 3) 13.1.
The duties of
the Competition Coordinators are to cooperate with the Competitions Director in
the efficient execution of responsibilities in relation to the Competitions
portfolio. This role includes: 13.1.1.Coordinating the Mooting, Client Interviewing, Witness Examination, Negotiation,
Paper Presentation and First Year Mooting competitions and any other
competitions which the Competitions Director deems necessary. This includes
internal, external and inter-university competitions. 13.1.2.Competition Coordinators will cooperate with each other, the First
Year Representative (Competitions) and the Competitions Director in performing
their duties, with the aim of successfully organising FLSA competitions. 14. ACTIVITIES
COORDINATORS (x 2) 14.1. The duties of the Activities Coordinators include: 14.1.1.Coordinating all FLSA social activities which the
Activities Director deems necessary. This may include a designated First Year
Welcome Event, Pub Crawl(s), Law Dinner, Law Ball, Quiz Night, Barbeques, etc. 14.1.2.Activities Coordinators will cooperate with each
other, the Activities Director and First Year Representative (Activities) in
performing their duties, with the aim of successfully organising FLSA social
events. 15. MARKETING
OFFICER 15.1
The aim of
the Marketing Officer is to ensure Flinders University law students, staff,
sponsors and other stakeholders recognise FLSA and its range of services. The
duties of the Marketing Officer includes: 15.1.1.
To cooperate
with the President and Sponsorship Director in the efficient execution of
responsibilities in relation to the Sponsorship portfolio. 15.1.2.
To coordinate
with the President the recruitment of new membership and involvement of first
years within FLSA, by such things as assisting with O-Week materials and
associated activities for FLSA. 15.1.3.
To produce a
research report on how FLSA services are being received by respective
stakeholders (by for example surveying, Flinders law students, our sponsors,
Flinders University School of Law, Flinders law staff and other bodies); and (a)
Make
recommendations on how to improve or maintain FLSA’s image and perception
amongst these stakeholders; and (b) Cooperate
with respective portfolios to implement ways to ensure FLSA’s image and
perception are improved or maintained. 15.1.4.
To cooperate
with the Information Technology Officer in maintaining the FLSA website,
ensuring it remains relevant and easily accessible. 15.1.5.To maintain the FLSA weekly newsletter, “Legally Speaking”,
disseminating information on current FLSA activities to Flinders law students
and staff. 15.1.6.To assist in and coordinate the marketing of all upcoming activities
of FLSA in cooperation with those respective portfolios. This includes lecture
announcements, making posters and fliers, distributing FLSA publications, updating
the FLSA notice board and facebook group and other official FLSA means of
communication. 16. PUBLICATIONS
EDITORS (x 4) 16.1.
The duties of
the Publications Editors are: 16.1.1.
To be responsible
for the publication of all FLSA publications as the Committee deems necessary
including the quarterly magazine, ‘The Jurist’. 16.1.2.
To assist
with the publication of careers and education publications. 16.1.3.
To assist the
Marketing Officer and Information Technology Officer in maintaining the FLSA
website is relevant and accessible. 16.1.4.
To assist the
Marketing Officer in any FLSA publications relating to the Marketing portfolio. 16.1.5.
To work
cooperatively with one another to deliver high quality FLSA publications that
is suited to their target audience. 17. EQUITY
OFFICER 17.1.
The duties of
the Equity Officer include: 17.1.1.
The promotion
of social justice issues which may be of interest to law students, this
includes: (a)
Disseminating
information related to such issues; (b) Promoting
Conferences and Public Lectures on such issues; and (c)
Coordinating
projects which will aid and benefit such issues. 17.1.2 The promotion of equality amongst legal
education and careers, this includes: (a) Working
with the Vice-President (Education & Careers), Education Officer and
Careers Officer on coordinating projects which will aid and benefit such issues
concerning any discrimination or inequality in legal education and or the
profession; (b) Disseminating
information related to such issues; and (c) Promoting
Conferences and Public Lectures on such issues. 17.1.3
To be
available to assist all Flinders law students, particularly first years, with
any issue pertaining to any discrimination or inequality issues they may be
facing at University, this includes: (a)
Acting as a
representative for the student concerned; and or (b)
Directing the
student to the appropriate body or person; and or (c)
In the case
of a systemic failure, to take the appropriate action with the President to
remedy such circumstances. 17. INFORMATION
TECHNOLOGY OFFICER 17.1. The duties of the Information Technology Officer
include: 17.1.2
Working with
the Sponsorship Director to ensure that FLSA’s sponsorship obligations relevant
to information technology are fulfilled; 17.1.2
Representing
FLSA on information technology issues; 17.1.2
Maintaining
the FLSA website and office computer; 17.1.2
Assisting in
any electronic dissemination of FLSA information or facilitation of FLSA
activities (for example online sales); 17.1.2
Coordinate
and cooperate with Committee Members to ensure the FLSA website remains
relevant and accessible; this includes working cooperatively with the Marketing
Officer. 18. FIRST
YEAR REPRESENTATIVE (ACTIVITIES) 18.1.
The duties of
the First Year Representative (Activities) include: 18.1.1
To be involved in all aspects of FLSA as
a representative of the first year students; 18.1.2
To cooperate and assist with the
Activities Director and Activities Coordinators with the execution of all
duties pertaining to the Activities portfolio; 18.1.3
To coordinate a first year event in
second semester with the assistance and guidance of the Activities Director; 18.1.4
To cooperate with the Marketing Officer
in promoting FLSA social activities to first year students; and 18.1.5
To represent first year students’
interests relating to FLSA social activities. 19. FIRST
YEAR REPRESENTATIVE (EDUCATION & CAREERS) 19.1.
The duties of
the First Year Representative (Education & Careers) include: 19.1.1
To be
involved in all aspects of FLSA as a representative of the first year students; 19.1.2
To cooperate
and assist with the Vice-President (Education & Careers), Education Officer
and Careers Officer with the execution of all duties pertaining to the
Education and Careers portfolio; and 19.1.3
To coordinate,
with the assistance and guidance of the Vice-President (Education &
Careers), a survey on first year students and their educational experience and
concerns; 19.1.4
To cooperate
with the Marketing Officer in promoting FLSA Educational and Careers related
activities to first year students; and 19.1.5
To represent
first year students’ interests relating to education and or careers. 20. FIRST
YEAR REPRESENTATIVE (COMPETITIONS) 20.1
The duties of
the First Year Representative (Competitions) include: 20.1.1
To
be involved in all aspects of FLSA as a representative of the first year
students; 20.1.2
To
cooperate and assist with the Competitions Director and Competitions
Coordinators with the execution of all duties pertaining to the Competitions
portfolio; and 20.1.3
To
coordinate the First Year Moot Competition with the assistance and guidance of
the Competitions Director. 20.1.4
To
cooperate with the Marketing Officer in promoting FLSA competitions to first
year students; and 20.1.5
To
represent first year students’ interests relating to FLSA competitions. Part 4 – Duties of Ex-officio
Members 21. IMMEDIATE
PAST PRESIDENT 21.1. The duties of the Immediate Past President are: 21.1.1
To assist the
President with effective handover between the outgoing and incoming Committee; 21.1.2
To act in an
advisory capacity to the Committee so there is an element of continuity from
year to year; 21.1.3
To
coordinate, with the President, training for the Committee early in its term to
assist Committee Members in their full and proper understanding of their
duties; and 21.1.4
To be a
student representative on the Law School Board.
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